The line stopped by a shortage the system couldn't see
The ledger said 40 and there were 6. The line stops, an emergency purchase at double the price goes out by courier. The system records every issue as it happens, so the number is the number.
Systems · Inventory and warehouse
The warehouse and the system with the same number, every day.
An inventory system that records every receipt and every issue as it happens, with who and what for. Reorder point per item, days of coverage, cycle counting to replace the annual count, and the capital sitting on the shelf in the owner's view.
almacen.tu-empresa.com/existenciasCapital on the shelf $89,010
| Item | Stock | Coverage | ||
|---|---|---|---|---|
| PP homopolymer resin | 1,240 kg | 14 days | Covered | |
| 1045 steel bar · 2" | 38 pz | 10 days | Covered | |
| M8 × 40 bolt | 5,200 pz | 13 days | Covered | |
| Corrugated box 40×30 | 320 pz | 6 days | Order today | |
| Blue pigment 15:3 | 22 kg | 6 days | Below minimum | |
| Thermal label 4×6 | 9,000 pz | 15 days | Covered |
CoveredOrder todayBelow minimum 2Issue or receive an item
Interactive demo · sample data
An up-to-date ledger without anyone typing it.
Receive or issue items and watch the alerts and the capital on the shelf change.
- Receipt and issue by scanner or phone, with who did it, for which order and at what time.
- Reorder point and days of coverage per item, calculated from real consumption over the last few weeks.
- Cycle counting: part of the warehouse is counted every day and the adjustment comes out with a cause. The annual count stops shutting down the plant.
- Capital on the shelf, items with no movement in 90 days and shortages that stopped an order, in the owner's report.
Where the money goes today
What a warehouse costs when the ledger gets updated when there's time
65% of inventory records were inaccurate in a study of 369,567 records, with an average difference equal to 35% of the units actually on the shelf. And accuracy decays on its own: a barcode-run warehouse lost 4.24 points of accuracy in 13 weeks with nothing special happening.
Material bought twice
It gets ordered because the system says zero, and it was on the back rack. That order is capital parked for six months. The system shows location and real consumption before buying.
The year-end adjustment that eats the profit
It gets counted on a Saturday, it doesn't reconcile, and the difference is written off against results without anyone knowing where it came from. Cycle counting finds the difference the day it appears, with its cause.
What the system controls
With a common barcode scanner, or the phone's camera.
- Items, locations and lots
- Receipts with purchase order and invoice
- Issues with production order or slip
- Reorder point and days of coverage
- Cycle counting with adjustment and cause
- Capital on the shelf per family
- Items with no movement in 90 days
- Shortages that stopped an order
- Weekly purchase suggestion
- Connection to purchasing and accounting
How it's done today, and how it ends up
Three moments in an ordinary warehouse.
Today
The operator signs a slip, takes the material and the storekeeper enters it in the ledger at the end of the day, if there's time. Sometimes the slip gets lost.
With the system
The operator scans the item and the order with the phone. The issue is recorded that second, with their name, and stock drops on the purchasing screen.
What you get
An up-to-date ledger without anyone typing it, and a slip that no longer gets lost.
Operation example
A raw-material warehouse with 1,800 items and two storekeepers
This is how the system looks in a warehouse this size: both storekeepers work with a scanner, production issues material with the phone against its order, purchasing receives the weekly suggestion on Monday and the owner sees capital on the shelf per family on the first of each month.
Get a quote for one like this1,800items with a calculated reorder point
20locations counted each day
6 semfrom the first meeting to migrating the spreadsheets and the first count
1weekly purchase list, with quantities
Decision manual
Questions worth answering before automating
Scope, return, data, integrations and infrastructure, with concrete answers and visible boundaries.
Q/01What should an inventory control system for a company include?
Receipts and issues recorded as they happen with a responsible person and reason, stock per location, reorder point per item, cycle counting with explained adjustments and a capital-on-the-shelf report. That's the base scope of Aikanta's system; lots, expiries and serial numbers are added when the industry calls for them.
Q/02How do I move my inventory from Excel to a system?
By migrating your current spreadsheet as the first step: items, stock and locations go into the system as they are, and the first cycle count fixes what was wrong. Nobody re-types the catalog.
Q/03What is cycle counting and why is it better than the annual count?
Cycle counting counts a small part of the warehouse every day, so everything gets counted several times a year without stopping the operation. It finds differences close to the day they occur, when the cause can still be found. The annual count finds them months later, when all that's left is to write them off.
Q/04How does it calculate the reorder point?
With real daily consumption over the last few weeks, the supplier's lead time and a safety buffer you set. It recalculates by itself as consumption changes, so an item that starts moving more raises its reorder point without anyone editing it.
Q/05Does it connect to CONTPAQi, Aspel or SAP?
Yes. Invoiced receipts and valued issues export to your accounting, and purchase orders can originate in your admin system and reach the warehouse to be received by scanner. Each piece of data is entered once.
Find the process costing you the most margin
Tell us where work repeats, where information gets lost and which metric moves the business. We'll tell you what to measure first and whether automation makes sense.
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